PROFILES

A better way to organise your employee data

Plan, manage, and optimise your resources in one data source

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Say hello to your new employee portal

From hire to retire

On-demand information

View, edit, and customise employee records on the cloud. Changes you make are updated in real-time. Give employees a secure, self-service account.

All-in-one HR

Talenox Profiles, Payroll, and Leave modules are integrated, even the employee accounts. Say goodbye to double-entries and data sync issues.

Make the switch easily

Switching from another system? No problem. Use our handy bulk import feature to port your entire team over in minutes. You may also use our start-from-scratch templates.

Your data is safe with us

All data stored in Talenox is protected and encrypted to the highest standards. Besides being ISO27001 certified, we've also built strict policies in managing your data - such secure HTTP access and SSL/TLS for data transfers. We take your privacy seriously so should you.

Privacy and access rights

Grant different levels of administrative access rights, so sensitive information can only be accessed by selected managers. Create subsidiary/secondary companies, branches, and cost centres. With Talenox, you have full control of who see what information.

Manage a global workforce

Got part-timers, casual workers, or foreign employees? Create individual user profiles with specific visa types (e.g. employment pass, work pass, GEP), and working day settings. We'll assign pay and leave entitlements to employees according to the Employment Ordinance.

FAQ

You have questions?

We have answers.

What employee data can I manage in Talenox Profiles?

Talenox's Profiles module is your central employee records hub. You can store and manage personal details, job history, salary data, bank account information, MPF trustee and scheme details, HKID numbers, visa and work permit information, and employment contract dates -- all in one secure place.

Does Talenox track MPF scheme details and contribution history for each employee?

Yes. You can record each employee's MPF scheme trustee and member details directly in their profile. This data feeds into payroll so that MPF contributions are calculated correctly every month, and maintains a record for audit purposes.

Is the employee database secure and compliant with Hong Kong's PDPO?

Yes. Talenox is ISO 27001 certified and uses encryption at rest and SSL/TLS for all data transfers. The platform is designed to help you manage employee data in line with Hong Kong's Personal Data (Privacy) Ordinance (PDPO).

How does Profiles connect with Payroll and Leave in Talenox?

All three modules are fully integrated. Salary changes, employment status updates, and leave entitlement adjustments made in Profiles automatically carry through to Payroll and Leave -- eliminating manual re-entry and reducing the risk of errors when processing payroll or approving time off.

Can I import employee data in bulk?

Yes. Talenox's mass import function lets you upload employee records from a spreadsheet template, making it quick to migrate from an existing system or set up a new company from scratch. Most companies are ready to run their first payroll within hours of importing their data.

Can I set different admin access levels for different team members?

Yes. Talenox supports granular, role-based access control. You can set each administrator's permission level (Hidden, View Only, or Manage) for each module -- Profiles, Payroll, and Leave -- independently, so the right people have access to the right data.

Payroll

Process your payroll with tip-top accuracy, whether it's monthly, bi-monthly, or weekly. Export bank files and generate payroll reports.

Leave

View your company's leave calendar at a glance. Set different leave grades for selected individuals. Create and approve time-off easily.

Claims

Simplify expense claim submissions and reimbursements for your HK team. Employees file claims digitally, approvers act instantly and records are audit-ready.

Save hours of your time. Give Talenox a minute.

Get started on growing your business by automating your manual tasks. Talenox makes everything, from managing your employees from hire to exit, and all in between, easier for you.

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